There are plenty of reasons why you might want to download all your Gmail emails at once.
You may find it hard to keep organised, or you could be migrating to another email service. Or you might just want a hard copy of your files.
Whatever the reason, this article will show you how to download Gmail emails in bulk using a few simple steps.
Downloading emails from Gmail has several benefits, including:
Here is a helpful step by step guide showing you how to download all your Gmail emails at once.
Note: If you want to download other files from your account, select those as well.
Gmail gives you a few options when it comes to delivery, including:
Whichever option you go for, Gmail will send you an email with a link to the location of the files. You will have one week to use the link.
Note: These files will impact your monthly storage quota.
You also have the possibility to export emails from Gmail once or schedule periodic backups and export files six times a year.
Under File type & size, pick between .zip and .tgz
The .zip file type is a compressed file format, which can make downloading from your Gmail inbox faster. Plus, .zip files can be opened on any computer, while .tgz files can only be opened on devices that have the software installed to do so.
Here you can also select between 1GB and 50GB for your archive size.
Note: Google will split bigger files, which might be less efficient, making the smaller archive a better choice.
Once the exporting of your Gmail emails is complete, you will receive an email with the download link.
That’s it! You’re done!
Now that you have a backup, you can delete your old Gmail emails from your account and start fresh with a clean inbox.
Gmail offers an easy way to download all of your emails in bulk, and we’ve made the process even easier for you. By following our simple step-by-step guide, you can clean up your inbox to receive new emails or migrate to another email service, knowing that your messages are stored safely on your device.
If you choose to have Gmail export all your emails, the archive will include all your messages, Trash and Spam labels included. When exporting your Gmail messages as an MBOX file, the labels that are assigned to each message will be included in the file. If you want to save them as folders, you need to export labels one by one as MBOX files and then import these into folders.
You can. Just get a Gmail account up and running in an email program via POP3 or IMAP and download all your emails at once.
For those using IMAP, ensure that IMAP has access to the data selected (All Mail or Labels) and that you are not limited with messages in a folder.
To download an email as a PDF, follow these steps:
To download emails as PDFs at once, follow our guide on how to download Gmail emails in bulk and then convert the MBOX files to PDF with an online tool.
As a writer for Don’t Disappoint Me, my job is to collect relevant key information and interpret it into a wide range of content. I also have an MSc in Marketing, so I am always trying to expand my knowledge and discover new and exciting areas of digital marketing, SEO and web traffic building. I am a nature enthusiast, so when I’m not researching and analyzing, I love to go hiking with my dogs, camping, or snowboarding. I am a bookaholic as well and have an ongoing obsession with crime TV shows and movies.