Since email is still the preferred channel for business correspondence, modern employees with professional-looking emails will surely stand out from the crowd.
The biggest change you can make towards that goal is to compose an email signature that provides valuable information like your job position, contact info, and more.
Below, we show you how to add an automatic signature in Outlook.
Setting up your Outlook signature is a quick process that can be completed in a few steps:
Note: If you cannot think of a good email signature, you can always adapt one of the countless signature templates found via Google.
You can easily add your organisation’s logo or a different image to your signature as well:
Note: Pick a high-quality image in a lossless format such as .png to ensure your signature looks good on every platform and background.
If you are not a fan of incorporated signatures in all your new messages and replies, you can compose one, two, or more signatures and add one manually before sending your email.
To do that, start a new email as usual and click the ‘Signature’ drop-down list to see all the signatures you have created. Then, simply click on one of them to insert it into your message.
You can add and edit an email signature even if you are using the Outlook web service instead of the desktop app by following these steps:
Note: If you are using outlook.live.com, you can add a signature only to your Microsoft emails.
Now that you know how to add an automatic signature in Outlook, go ahead and create professional-looking email signatures that convey an air of confidence and expertise. That way, you will present yourself and your business in the best light possible.
As a writer for Don’t Disappoint Me, my job is to collect relevant key information and interpret it into a wide range of content. I also have an MSc in Marketing, so I am always trying to expand my knowledge and discover new and exciting areas of digital marketing, SEO and web traffic building. I am a nature enthusiast, so when I’m not researching and analyzing, I love to go hiking with my dogs, camping, or snowboarding. I am a bookaholic as well and have an ongoing obsession with crime TV shows and movies.